Director Guide

Create an Event

A director creates an event on the New Event page. PokerSjef publishes it at once.

Press New Event at the top right of the Events page. The New Event page has three ways to make an event:

Quick

A few questions on one page, for a casual event. PokerSjef makes every level and break, and the chips for each player. The steps are below.

Extended

The form with every setting, in two steps. Step 1 starts with the cards of the quick event: the game or your own mix, the prizes, the format and the structure. Then it asks the details, the money, the field, and the seasons and leagues. Step 2 has the blind levels, late entry and the games. When step 2 opens, PokerSjef makes the blind levels from the figures of step 1. Use the extended form for your own mix of games, more rebuys, a rake of its own, a private event or a template.

Template

Choose one of the club’s templates. The extended form then opens with the settings of that template, and you give the name and the date. This choice shows when the club has a template.

A Quick Event, Step by Step

1. Choose the game: Texas Hold’em, H.O.R.S.E. or the 8-Game Mix. Each card shows the games that it includes.
2. Choose the prizes: Free, Prize Pool or Sponsored Prizes. A free event has no buy-in and no prizes. With Prize Pool, the buy-ins make the prize pool. With Sponsored Prizes, the club gives the prizes, and you type them on the Payouts page of the Results tab.
3. Choose Freezeout, Rebuys, or Rebuys + Add-Ons. In a freezeout, a player who loses all the chips is out. With Rebuys, that player can buy one new stack until late entry closes. Rebuys and add-ons need a buy-in, so choose Prize Pool first.
4. Choose the structure: Balanced, Turbo, Slow Start or Casino. Each card says how the blinds increase, and the line under the cards gives the first blinds. PokerSjef then suggests the starting stack and the length of the event. The length follows the structure until you type another, for example 5 h 30 min.
5. Type the name, the date, the start time and the expected players. Choose the venue. To add a venue, choose Create a New Venue at the end of the Venue list. The new venue is then also in Club Settings.
6. Type the minutes of each level. Shorter levels make the event faster with every structure. The breaks follow the club’s choice in Club Settings.
7. Choose the chip set. The smallest chip of the set is the smallest amount of every blind, bet and ante. Level 1 has a small blind of one smallest chip and a big blind of two.
8. If you chose Prize Pool, type the buy-in.
9. Choose when late entry closes. If the event has rebuys and add-ons, they close at the same time.
10. Add the leagues that the event counts in, if any. The date decides the seasons.
11. Check the cards The Structure and Chips for Each Player, below The Details. They show every level and break, the time when the event finishes and the chips for each player.
12. Press Create the Event. PokerSjef publishes the event at once.

For anything more, press Edit in the Extended Form before you create the event. The extended form then opens with the same event. After you create a quick event, you can also open it in the extended form on its Edit page.

A director sets the club’s time zone, currency, rake and fee, starting stack, breaks and dealer type once, on the Defaults page of Club Settings. Every new event starts with them. A director also sets there how early check-in opens. This setting applies to every event at once.

See Also: Blind Structures, Late Entry, Rebuys and Add-Ons Close Together, Invite Players to an Event

Make a Private Event

A private event shows only to the owner, the directors and the players who are signed up for it.

PokerSjef publishes every event when a director creates it. A private event shows only to the owner, the directors and the players who are signed up for it. The Floor and the dealers cannot open it either, unless they are signed up. Add the players on the event’s Registration tab. A private event counts in no season and no league.

To make an event private, tick Private Event on the extended form.

Blind Structures

The blind structure decides how the blinds increase from level to level.

Balanced

This is the standard structure. It is made for a stack of about 100 big blinds. The blinds take each value of the ladder, for example 200, 300, 400, 500, 600 and 800. Before late entry closes, they increase faster only if the starting stack is still more than about 35 big blinds at the close.

Turbo

This is a fast structure. It is made for a stack of about 100 big blinds and short levels, for example 15 minutes. Until late entry closes, the blinds increase by a third to a half at each level, to about 25 big blinds of the starting stack. After that, they take each value of the ladder.

Slow Start

This is the classic structure of PokerSjef. It is made for a deep stack of about 200 big blinds. The blinds take each value of the ladder. Late entry can close while the starting stack is still worth about 50 big blinds.

Casino

As in a casino, the blinds take each value of the ladder in turn: 100, 200, 300, 400, 500, 600, 800 and so on. It is made for a stack of about 200 big blinds. The small steps give more levels.

The calculator makes the night in two parts. Until late entry closes, the blinds take each value of the ladder, for example 200, 300, 400, 500, 600 and 800. They increase faster only if the starting stack is still too deep at the close. The limit is about 35 big blinds in Balanced, 25 in Turbo and 50 in Slow Start. They never more than double. After late entry closes, every structure takes each value of the ladder, for example 1,000, 1,200, 1,500, 2,000 and 2,500. So each level is a fifth to a third higher than the level before. A Sit & Go has no late entry, so its first third of the levels is the first part.

With Shorter Levels Later in the Night, the levels after the first break can be shorter. The late levels are shorter again. The lengths change in steps of 5 minutes, for example from 30 minutes to 20 and then to 15. Levels of 20 minutes change to 15 minutes only late in the event. A new length always starts after a break. A level is never shorter than 10 minutes, or 15 minutes if the levels start at 20 minutes or more. The breaks still come about as often by the clock. More levels then fit in the chosen duration, with smaller increases in the blinds. For the same length all night, remove the tick on the form.

The last planned level is at most about a fortieth of all the chips in play. At a fortieth, the last two players have about 20 big blinds each. Club events on PokerSjef usually finish before that. The speed comes from the minutes of each level, not from the structure: with 15-minute levels, every structure is faster. At a break, one chip type at most colours up, and none at the first break. If fewer than half that number of levels are left at the end, there is no break before them. For example, with 13 levels and a break after every 3, the breaks come after levels 3, 6 and 9.

After the last planned level, PokerSjef adds two spare levels. They continue the climb of the blind structure. If the event runs late, the clock continues with them and does not stop. No break comes before them. The time when the event finishes is the end of the planned levels, and the number of levels does not include the spare levels. On a spare level, the room clock and the table’s page show that it is a spare level.

The Levels table marks the planned finish. To move it, press Move Up or Move Down in its row. The levels below it are then the spare levels, and the time when the event finishes follows it. To let PokerSjef calculate the planned finish again, press Use the Calculated Finish.

PokerSjef makes every blind, bet and ante a multiple of the smallest chip. If you type an amount that the chips cannot make, the Levels table says so. When step 2 opens, PokerSjef makes the levels from the players, the stack, the hours, the blind structure and the expected rebuys and add-ons. After a change, Generate Again makes them again. You can still edit every amount. While the clock runs, a change takes effect from the next level.

Above the Levels table, choose Automatic or Manual. With Automatic, PokerSjef fills the columns of a new game from the base of each level. With Manual, PokerSjef does not change the amounts that you type, and a new game gets empty columns. Type the amounts, or press Fill from the Base. In both, a base that you type fills its row. An event with amounts that you typed opens in Manual.

Late Entry, Rebuys and Add-Ons Close Together

Every event names the break after which nobody new can enter.

Late entry, rebuys and add-ons close together, at a break that you choose for the event. Every event has one. They stay open through the level before the break and through the break itself. So the players can enter, rebuy or add on during the break. After the break, the desk takes no more entries, nobody can join the waiting list, and the prize pool is final. The Structure tab marks that break.

After the close, only a director can approve a player, and only if the event allows it. The setting is on the event’s Edit page, under late entry. The director gives a reason, and the audit log keeps it.

Invite Players to an Event

Each event has its own invite link, except a private event. It makes the player a member of the club at once, and asks if they want to sign up.

1. Open the event’s Registration tab.
2. Under Invite Players, at the top right of the tab, press Copy the Invite Link or Show a QR Code.
3. Send the link to the club’s chat.

If the copy does not work, PokerSjef shows the link. Touch and hold it. Then choose Copy.

Anybody with the link joins the club, so share it only where your players see it. The link stops working when the event is finalized. A new club code or club link does not change it.

Under the QR code, Print Poster prints the code with the event’s name, day, start and venue.

If the link reached the wrong people, press Make a New Invite Link. The old link and its QR code stop working at once, also on a printed poster. A person who opens the old link sees that it does not work.

Only directors see the invite card, and only while players can still sign up.

A private event has no invite card and no invite link, because only the people who are signed up for it can see it. So the desk adds its players under Add a Club Player.

On an Android phone, Google can refuse to sign anybody in inside another app’s built-in browser, such as Facebook’s, Messenger’s or Instagram’s. The player can then continue with Facebook, or copy the link into Chrome to use Google. On an iPhone, both buttons work there.

See Also: Open the Link in Your Phone’s Browser, Join Your Club

Publish the Payouts

A director sets how the prize pool is shared, on the Payouts page of the Results tab.

1. Open the event’s Results tab.
2. Press Payouts at the top.
3. Choose how the prize pool is shared, and check the prizes.
4. Press Publish the Payouts.
5. Press Publish the Payouts again to confirm.

• On the Payouts page of the Results tab, a director sets how the prize pool is shared. There are three ways: a share of the entries paid, a percentage per place, or an amount per place. A new event starts from the percentages that the club published last, for another event.
• A share of the entries counts every player once, plus every rebuy. An add-on is not an entry. For example, 20 players and 4 rebuys are 24 entries. 15% of 24 is 3.6, so 4 places win a prize. There are never more paid places than players.
• Publish the payouts to make them official. The room clock then shows them. A later revision can replace them, and PokerSjef keeps every revision. Save as Provisional keeps a revision that is not published. The Results tab shows it as provisional, and you cannot pay its prizes.
• The card of the newest revision shows Published at the top right when it is published, and Provisional when it is not published. To change the payouts, press Revise the Payouts under the table.
• When the last players agree a deal, record it on the Payouts page. A deal changes the money only: the places and the league points stay as played. To undo a deal, press Undo the Deal under Deals on the Payouts page. First reverse the prizes that you paid to its players.
• If the last players also agree to share first place, end the event. Then press Record a Shared Win on the Results tab. Each of them gets first place and the win, and they split the points of the places that they share equally. The winner’s card shows them all.
• In Record a Deal, Equal Split gives each player the same amount. Chip Chop gives each player the same part of the money as of the chips. ICM uses the chips to calculate the chance of each player to finish in each paid place. The share of each player is what those chances are worth in prize money. A big stack gets less than in a chip chop, and a short stack gets more. For a chip chop or ICM, type the chips of each player first. PokerSjef rounds each amount to the cash unit, and the chip leader gets the rest. You can change each amount before you record the deal.
• An event with sponsored prizes has no prize pool. On the Payouts page, type the prize of each paid place, as a text such as Voucher or Watch. If the prize is money, also type the amount. You can publish the prizes before the event starts. Pay the money prizes from the Results tab.
• The club keeps a rake or a fee from each entry, before the prize pool. The rake and the fee come from the club’s settings or from the event’s own settings. The prize pool is what is left.

How the Prizes Are Rounded

PokerSjef rounds the prizes to the event’s cash unit. The cash unit is 50 kr, or 5 in some other currencies, unless you choose another under Round Prizes To on the Payouts page. PokerSjef rounds every place after first, and first place gets what is left. So the prizes always equal the prize pool.

See Also: Pay Prizes, and Reverse a Payment

Pay Prizes, and Reverse a Payment

A director records each prize payment on the Results tab.

1. Open the event’s Results tab.
2. Press Pay … beside the player, or Pay All Unpaid Prizes, … under the list.
3. Press Cash or Vipps, to say how you paid.

• Pay prizes from the Results tab, one player at a time or all unpaid prizes at once. Each payment asks whether you paid the prize in cash or by Vipps.
• You can pay prizes only against published payouts or a recorded deal. If the prize pool changes after you publish the payouts, publish them again before you pay a prize.
• Until the result is finalized, a director can reverse a payment recorded in error, with a reason. The payment stays on record with the reversal beside it, and the prize shows as owed again.
• You can pay the prizes before or after you finalize the result. To reverse a payment after you finalize, reopen the result for correction first.

The Cash-Up

The cash-up says what the desk took, what the club paid, and what the cash box should hold.

The cash-up is at the top of the event’s audit log, for the directors and the owner. To open it, choose Audit Log under Manage, at the top of the event.

The cash-up shows what the desk took and the prizes that the club paid, by cash, Vipps, card and not recorded. It also shows what the cash box should hold at the end of the event.

A reversed record counts nowhere. The log also lists every money record, with what it moved.

End the Event and Finalize the Result

The finalized result is the official record of the event.

• The event ends by itself when one player holds every chip. PokerSjef then confirms the win and closes the tables. After the clock starts, you can also end the event on the Overview tab, under Status. If you end it while two or more players are still in, bust them out in their finishing order. If they agreed to share first place, press Record a Shared Win on the Results tab instead. Then you can finalize the result.
• On the Results tab, Finalize the Result makes it the official record. The page lists anything still in the way, such as payouts not yet published. When the result is finalized, PokerSjef removes the players who signed up but did not play. One line in the audit log names them.
• If the desk recorded two players out in the wrong order, a director can swap them before the result is finalized. On the Results tab, press Swap in the row of the better place, and type the reason. The two players must be out one after the other, not during hand-for-hand. If a prize was paid to one of them, reverse the payment first.
• If nobody finalizes a completed result, it finalizes itself 24 hours later, as long as nothing is in the way.
• If nobody ends the event, it ends by itself. This happens 3 hours after the clock runs out at the last level, if nobody acts on the event in those 3 hours. It is then Completed, and the result waits to be finalized.
• A director can reopen a finalized result to correct it, with a reason. The history keeps each finalized version. The seasons and leagues follow the corrected result. If a finished season or a finished league counts the event, ask support to reopen it first.

Run the Same Event Again

A copy of an event keeps its settings and starts with no players, money or clock.

To run the same event again, open the event’s Edit page and press Copy This Event, beside Save the Changes. The window copies the event for another day, or makes one copy for each of the next weeks.

Each copy has the name of the event. Give an event a name that says what the night is, such as Pubpoker or 8-Game Mix. The Events page shows the day, the venue and the round in each league beside the name. Then events of one name are easy to tell apart.

Cancel or Delete an Event

Both delete the event and everything recorded under it. You cannot undo them.

• Cancel the Event is for an event before it starts. It asks for a reason and deletes the event. The club’s history keeps who cancelled it, why, and how many players were signed up. PokerSjef tells nobody automatically, so tell the players yourself.
• Delete the Event works in any state. It deletes the event and everything recorded under it. Seasons and leagues then no longer count it. It is for test events and mistakes.
• Cancel the Event is on the event’s Overview tab, under Status. Delete the Event is at the bottom of the event’s Edit page. To open the Edit page, choose Edit the Event under Manage.

A director deletes or cancels an event only if they created it, and only until it is finalized. The owner deletes any event. When the button is missing, the event page says why.

See Who Did What: The Audit Log

PokerSjef records every action with the person who did it.

PokerSjef records every action with the person who did it, in the event’s audit log. To open it, choose Audit Log under Manage, at the top of the event.

Directors see the event’s audit log. Some rows offer an action to undo or reverse the change. The club’s own audit log is on the Audit Log page of Club Settings. It shows cancelled and deleted events, merged player records and changed roles.

Sit & Go actions are in the Audit Log tab of Sit & Go.

Money Records Never Change

A correction of money is a new record. The first record stays.

A recorded buy-in, rebuy, add-on or prize payment cannot be edited. A correction adds a reversal, with a reason, that points to the original. Both stay on record unless the event is deleted.

Seasons and Leagues

How events count in the standings, and how the points work.